Meeting Minutes
Destrehan Booster Club
Board of Directors Regular Meeting
March 2, 2008
Present: Neil Legendre, Rachael Hitt, Paulo Casanova, Shelley Adams, Frank Abbate and Eric Keller
Absent: Kathy Rome and Michelle Weems
Guest: Duane Foret (St. Charles Parish Recreation Dept. Director)
Minutes: Minutes were distributed from the February meeting to everyone by Rachael Hitt
A motion was made by Rachael Hitt to accept the minutes. Second by Frank Abbate. All six present board members were in favor. – Motion passed
Treasurer’s Report: A report was not given out at this meeting. All checks require two signatures. Neil Legendre, Rachael Hitt and Eric Keller are the only people authorized to sign on checks.
Upcoming Board Elections at the Annual Meeting:
Paulo Casanova – 2008
Eric Keller – 2008
Rachael Hitt - 2008
Michelle Weems – 2008
One spot – 2008
One spot - 2008
Frank Abbate – 2009
Neil Legendre - 2009
Kathy Rome – 2009
Shelley Adams– 2009
One spot – 2009
One spot – 2009
We still need four more board members.
Basketball:
· All pictures taken except for one team
· Only a couple of coaches still need to turn balls into Paulo.
· Will check into new uniforms for the 2008/2009-basketball season and also to include longer shorts for all players.
· Need to make sure that all coaches are contacting players about the trophy days.
Registration:
· Deadline to sign up for T-ball, Baseball and Softball was 2/28/08.
· We will take registration forms up until the day of the draft for that age group.
· Need to double check all email address on upcoming forms so that we can read them correctly.
Baseball/Softball:
· Need to get cost of sponsor boards to hang on the fence at the Ormond Field.
· We would donate signs for Valero and Shriners.
· Numbers look down for players this year. Will have a complete list soon from Michelle.
· No player/coach request will be taken at this time for any age group except for T-ball.
· Batting cage nets are up at the Ormond Field
· All pitching machines are working correctly.
· Evaluation date is Saturday, March 8 all day long for players. All board members need to be out there for no later than 8:00 am.
· Outside evaluators will be there for the boys. Still working on getting someone to do the girl’s evaluations.
· Coaches’ clinic for the boys has been set for Saturday, March 15.
· Coaches’ meeting has been set for Sunday, April 20. Place and time will be announced soon. Uniforms, balls, jamboree t-shirts, jamboree schedules will be given out to everyone at this time.
· All rules for softball will be the same for this upcoming season except in 9-10s, if a pitcher walks four players in a row, the coach must come in and finish that inning.
Jamboree:
· Concession stand: Michelle and Eric will be in charge of each concession stand.
· Action Shots: Rachael will be in charge of find someone to take these pictures.
· Visiting teams: Rachael will be in contact with other booster clubs to invite local teams to play.
· Scheduling: Paulo will be in charge of the Jamboree game schedule
· Umpires: Coaches from the previous game played will be asked to umpire the following game..
· Volunteers: Rachael and Michelle will be in charge of getting them for this event.
· Fields: Frank will be in charge of making sure that all fields are raked, lined and ready for the next game.
Coordinators:
T-ball - Eric Keller
7/8 boys – Frank Abbate
9/10 boys – Neil Legendre
11/12 boys – Paulo Casanova
13/14 boys – Neil Legendre
15/18 boys – Frank Abbate
7/8 girls – Rachael Hitt and Shelley Adams
9/10 girls – Rachael Hitt
11/12 girls – Kathy Rome
13/14 girls – Rachael Hitt
15/18 girls – Michelle Weems
Concessions – Michelle Weems
Photography – Rachael Hitt and Shelley Adams
Coaches’ Commitment Forms – Rachael Hitt
Practice Schedule – Neil Legendre
Jamboree Schedule – Paulo Casanova
Volunteers – Michelle Weems and Rachael Hitt
Trophies – Kathy Rome
Pitching Machines – Eric Keller
OTS Representative – Paulo Casanova
Uniforms – Neil Legendre
Sponsor Forms - Neil Legendre
Publicity – Rachael Hitt
Evaluation Day – Neil Legendre and Rachael Hitt
New League Procedures for American League (highly-skilled playes):
· Evaluations have been set for the 9/10, 11/12, & 13/14 year olds on 3/4/08, 3/5/08 & 3/6/08.
· All players will be playing USSSA.
· Anyone has questions on this league should contact the Recreation Department at 783-5090.
Concession:
· Michelle will need to contact Kenny Guidry to meet with him and the Board of Health.
· Michelle will organize the concession stand for this upcoming season and this will also include the jamboree.
Ormond Field:
· Fencing will be starting up soon again.
· All parks in the parish are currently closed until we get word from the Recreation Department.
· Practice of any kind at the Ormond Field, Harry Hurst or East Bank Bridge Park should be scheduled through Neil.
· Cement needs to be added under the bleachers
· Covering in front of the concession stand.
Follow – ups:
1. Need to update wish list for Recreation Department
2. Need to finish installing the fence around the rest of the fields and also place cement under the new bleachers.
3. Lights burnt out at Ormond Field
4. Need to bolt bleachers down. Thank you to the Rec. Dept. for pulling the bleachers out of the ditch.
5. Damage to concession stand.
Comments/Suggestions:
Paulo made the following comments:
· Ask about doing an American/National League for basketball next season.
· Need to bring in some new board members still.
· All board members need to participate in all events.
Duane Foret made the following comments:
· He wanted to know what the Booster Club is doing for Seniors in our area.
· Anyone using the fields for clinics of any kind should contact the Recreation Department prior to the use of the fields.
Next Meeting:
· Next meeting will be schedule soon to vote on coaches for each age group.
· Neil will notify everyone via email of the place, date and time.
· April meeting has been set for Wednesday, April 2 at 6:30 pm.
Adjourn: Motion was made by Frank Abbate t to adjourn meeting. Rachael Hitt seconded that motion. All six present board members were in favor. – Motion passed
Destrehan Booster Club
Board of Directors Regular Meeting
February 18, 2008
Present: Neil Legendre, Rachael Hitt, Paulo Casanova, Frank Abbate and Eric Keller
Absent: Kathy Rome and Michelle Weems
Guest: Shelley Adams
Minutes: Distributed via email by Rachael Hitt
A motion was made by Paulo Casanova to accept the minutes. Second by Frank Abbate. All five present board members were in favor. – Motion passed
Motion: A motion was made to nominate Shelley Adams on the Board of Directors by Neil Legendre. Her term will be up for renewal in 2009. Paulo Casanova seconded this motion. All five present board members were in favor of this nomination. – Motion passed
Treasurer’s Report: A report was not given out at this meeting. Neil Legendre, who was acting as the Treasurer did passed all the needed information over to Eric Keller. Eric was elected as the Treasurer at a past meeting.
Upcoming Board Elections at the Annual Meeting:
Paulo Casanova – 2008
Eric Keller – 2008
Rachael Hitt - 2008
Michelle Weems – 2008
One spot – 2008
One spot - 2008
Frank Abbate – 2009
Neil Legendre - 2009
Kathy Rome – 2009
Shelley Adams– 2009
One spot – 2009
One spot – 2009
We still need four more board members.
Basketball:
· All pictures taken except for one team
· Need to collect all basketballs from the coaches.
· Pictures were given out on trophy day to all players and coaches.
· Trophy day took place on 2/18/08. All went well.
· Concerns were addressed about coaches not participating in pictures, not showing up for trophy day, and for scheduling his own practice times at DHS..
· Will check into new uniforms for the 2008/2009-basketball season and also to include longer shorts for all players.
Registration: Registration is date set for 2/19/08 at Harry Hurst. Deadline to sign up for T-ball, Baseball and Softball will be 2/28/08.
Baseball/Softball:
· Need to get cost of sponsor boards to hang on the fence at the Ormond Field.
· We would donate signs for Valero and Shriners.
· Size should be 3 x 5 wooden sign
· National and American League will take place this year for baseball.
· All boys teams will be playing USSSA.
· Information sheets will be given to all that sign up via newsletter and registration day.
· A motion was made by Paulo Casanova to upgrade the 11 & Up boy’s uniforms for the upcoming season to have all 9/10 year olds and up a two button Augusta shirt. Seconded by Rachael Hitt. All present six board members were in favor – Motion passed.
· Jamboree Dates set – April 24 through April 27
· A motion was made by Neil Legendre to upgrade the girl’s uniforms for the upcoming season to have all Dazzle shirts and shorts. Seconded by Rachael Hitt. All present six board members were in favor. – Motion passed.
· All pants for baseball will be gray and all shorts for softball and Tball will be black.
· Evaluation date has been set for all DBC recreational teams for 3/8/08.
· All Board members need to be present.
· Neil Legendre will be in charge of contacting the evaluators for this date for both baseball and softball.
· Rachael Hitt will be working on getting volunteers.
· Clinics – Frank Abbate will host the T-ball clinic for all coaches. Date and time will be announced soon.
· Neil Legendre will contact Nicole Oubre to host the softball clinic. Date and time will be announced soon.
· Neil Legendre will contact Dave Fielding to help get someone to host the baseball clinic. Date and time will be announced soon.
· Rachael Hitt made a suggestion to give T-shirts to all players that participate in our jamboree. .
· Pitching machine coordinator is Eric Keller. All machines need to be checked out and in through him only.
· No player/coach request will be taken for any age group except for T-ball.
New League Procedures for American League:
· American League (highly-skilled players) will be hosted by the Recreation Department.
· 48 players for each side of the river will complete the teams.
· Evaluations have been set for the 9/10, 11/12, & 13/14 year olds on 3/4/08, 3/5/08 & 3/6/08.
· All boy players will be playing USSSA.
Concession:
· Upgrades will have to be made by the Recreation Department to the standards for the Board of Health. This will be happening prior to baseball season. The Rec. Dept. is asking the Booster Clubs for financial help.
· Michelle will now be in charge of the concession stand for the upcoming season.
· Each board member will be expected to work about five (5) nights through out the entire season. Schedule and details will come once all baseball schedules are completed.
· Michelle will need to contact Kenny Guidry to meet with him and the Board of Health.
Ormond Field:
· Fencing will be starting up soon again.
· All parks in the parish are currently closed until we get word from the Recreation Department.
· No travel teams are allowed to practice or play games on any St. Charles Parish Field at this time or until we get further word from the Recreation Department
· Cement needs to be added under the bleachers
· Covering in front of the concession stand.
Follow – ups:
1. Need to update wish list for Recreation Department
2. Need to finish installing the fence around the rest of the fields and also place cement under the new bleachers.
3. Lights burnt out at Ormond Field
4. Need to bolt bleachers down once they are removed from the ditch
5. Damage to concession stand
Comments/Suggestions:
· Paulo Casanova suggested putting signs on field for sponsors.
· Sign to put up stating that the park is closed from 10:00 PM till 6:00 am
· Need to bring in some new board members still.
· All board members need to participate in all events.
Next Meeting: Next meeting will be on Sunday, March 2.
Adjourn: Motion was made by Rachael Hitt to adjourn meeting. Neil Legendre seconded that motion. All six present board members were in favor. – Motion passed.
Destrehan Booster Club
Board of Directors Regular Meeting
March 4, 2007
Present: Neil Legendre, Rachael Hitt, Kathy Rome, Paulo Casanova, Joe Messina, Paula Duplantis, Tiffanie Demers, Eric Keller, Michelle Weems, and Mickey Waltz
Absent: Ladell Wills and Annette Wray
Minutes: Minutes were emailed to all board members from Annette Wray. Rachael Hitt made a motion to amend the minutes the February Meeting for the raffle tickets. It was incorrectly stated. The grand price drawing for the raffle tickets will be $ 1, 000.00 to be drawn on the last day of the jamboree. The top sellers will receive the following: 1st top seller - $ 300.00 gift card to academy; 2nd top seller – four Zephyr tickets, 3rd top seller – four Zephyr tickets; and 4th top seller – four Zephyr tickets.
Motion was made by Paulo Casanova to except the minutes as amended. Kathy Rome seconded this motion. All ten present board members were in favor. – Motion passed.
Treasurer’s Report: Treasurer’s Report was issued by Paula Duplantis to all 10 present board members. A motion was made by Paulo Casanova to except the minutes, Tiffanie Demers seconded that motion. All 10 present board members were in favor. – Motion passed.
News: Annette Wray sent an email to Neil Legendre resigning her position on the board effective immediately due to personal family matters. Annette’s position will need to be filled soon. This position will be filled and will be up for election in May of 2008.
News: Frank Abbate has contacted Neil Legendre about filling an open position on the board. A motion was made by Neil Legendre to appoint Frank Abbate effective immediately. Rachael Hitt seconded this motion. All 10 present board members were in favor – Motion passed. Frank’s position on the board will come up for election in May of 2007.
Annual Meeting: Annual Meeting has been set for Sunday, May 6, 2007 for 5:30 pm at Harry Hurst Middle School Cafeteria. Board elections will take place. Board member positions that are up for election are: Neil Legendre, Kathy Rome, Paula Duplantis, Joe Messina, Frank Abbate and Mickey Waltz. Anyone interested in being elected to the board should contact Rachael Hitt or Neil Legendre for details.
Basketball: All pictures have been taken and issued to all coaches. Not all basketballs have been returned to Paulo Casanova. Paulo has been in contact with these coaches and it working on getting all basketball back and placed in the shed for next year.
Baseball:
1. Trophy day will be set in June with the date and time to be announced at the April meeting.
2. Evaluation day will be held on Saturday, March 10. Time are as follows for baseball and softball:
T-ball will not have evaluations.
7/8 boys and girls – 9:00 am till 11:00 am
9/10 boys and girls – 11:00 till 12:30 pm
11/12 boys and girls – 12:30 pm till 1:30 pm
13/14 boys and girls – 1:30 pm till 2:30 pm
All board members need to be present at 7:00 am to set up. All coaches and volunteers need to be present for 8:30 am. All coaches are being asked to help throughout the day. We will need 22 people all day long to help keep kids in groups, run the pitching machines and help with other duties to make this day run smooth. Rachael Hitt will contact all prospect coaches asking them to volunteer their time with this day. Each coordinator will contact each kid to remind them about evaluations. Concession stand will be open and operating for this entire day.
3. Total for baseball/softball season is 482 kids with a couple of more registrations to be entered into the computer. Final number will be known on evaluation day.
4. Neil Legendre has fixed the batting machines and batting cages. He sent Larry Matson and Robert Brown an email asking to have the electrical box fixed as soon as possible due to wire problems and hazardous that needs to be addressed.
5. Problem with children skate boarding on the top of the concession stand is still taking place. Neil will purchase tar to place on top of roof to try to stop this from happening. This is a safety issue that needs to be addressed and stopped as soon as possible.
6. Rachael Hitt will contact a lock smith to have the concession stand door re-keyed and issue new keys to all current Board members.
7. Will call Recreation Department to have the third net delivered to the Ormond Field for evaluations. If this is even possible.
8. Need to send the ant bill to the Recreation Department to get the Booster Club reimbursed for the $ 500.00 that we spent to have the ants treated during football season since the Recreation Department was unable to have this done due to lack of labor.
9. Neil Legendre has people lined up from outside the parish to do all evaluations.
10. Michelle Weems noticed that some parents had incorrect birth dates on forms. She verified and corrected the form to have all children playing in their correct age group.
11. Neil Legendre will order all baseball and softballs for the up coming season. Need to purchase balls for evaluation day too.
12. Rachael Hitt had price quote from Grundman’s and AAA present at this meeting to compare. AAA is still the best value for the Booster Club.
13. Rachael Hitt will contact Steven Delk to see if he is still interested in handling all trophies and sponsor plaques for the upcoming season.
14. We will have one picture day this year. Rachael Hitt will contact Roger Matthew to confirm date so that this can be announced to all coaches during the drafts.
15. All drafts will need to be held at the Recreation Department Office. Times will be announced by each coordinator. Drafts will take place on Tuesday, March 13, Wednesday, March 14 and Thursday, March 15. Only the head coach will be allowed to enter the draft. Assistant coaches are not allowed to attend the drafts.
16. Roster sheets will be issued to all Board members by Rachael Hitt to use at the drafts. This roster sheets need to be turned into Michelle Weems so that teams can be sorted.
Jamboree: Will be held at the West Bank Bridge Park on April 26, 27, 28 and 29. All interested visiting teams need to contact Paulo Casanova. All Destrehan teams are to play in this jamboree since it is our baseball/softball fund raiser. NO EXCEPTIONS. Raffle tickets will be sold for $ 1.00 each for a chance at a $ 1,000.00 drawing. Need to get big tent from Valero to set up concessions at the back fields. Need volunteers from parents, grandparents, and students needing service hours. Travel teams will be welcomed to play if needed in that age group but must play up an age group. Only St. Charles Parish recreational and travel teams will be allowed to participate in our jamboree. Rachael Hitt will invite an action photographer to take pictures throughout the entire weekend.
OTS: Nothing new to report by Joe Messina. Next OTS meeting will be held at the Recreation Department at 6:30 pm on Monday, March 12. Need to address volleyball in the parish.
DHS: Destrehan High School drum line will be traveling for competition. DBC made a $ 200.00 donation to help with travel expenses. Steve Kenny emailed the board for donation. Rachael Hitt made a motion to donate
$ 200.00 since these children help volunteer for our functions for service hours. Kathy Rome seconded this motion. All 10 present board members were in favor of this motion. – Motion passed.
Website: Changes and updates have been made by Neil Legendre.
Policies: Nothing new to announce by Rachael Hitt
Suggestions/Comments:
Paulo Casanova stressed the need for more parent participation in functions that we host. We need more help with the jamboree to make this event a big success. We are only 12 board members (10 currently) and we need help since we just can’t pull these big functions off alone any more since they are getting bigger and better. Rachael Hitt will put a flyer together to issue to all parents at the evaluation day asking for help. Tiffanie Demers will handle the volunteers. Paulo Casanova made a motion to order three new bleachers for the Valero/Ormond Field, Tiffanie Demers seconded this motion. Eight present board members voted “yes”, two present board members voted “no”. – Motion passed.
Rachael Hitt made an announcement that Michelle Weems did an excellent job with all baseball/softball registrations this season. With this being Michelle’s first time as Secretary for baseball/softball season everything was done in a timely manner and very well organized. Way to go Michelle!
Adjourn: Motion was made by Rachael Hitt to adjourn meeting. All nine other board members seconded this motion. – Motion passed.
Next Meeting:
Next meeting is set for Sunday, April 1 at 5:30 pm.
Reminders:
Saturday, March 10 – Evaluation Day
Week of March 12 – March 15 – Drafts will take place at the Rec. Dept.
April 26 to April 29 – Jamboree Weekend
May 1 – will officially start the baseball/softball season
May 6 – Annual Meeting – 5:30 pm at Harry Hurst (board elections)
June 2007 – Trophy Day – date and time will be announced
Destrehan Booster Club
Board of Directors Regular Meeting
January 28, 2007 (February Meeting)
Attendees: Neil Legendre, Rachael Hitt, Eric Keller, Annette Wray, Paulo Casanova, Paula Duplantis, Kathy Rome, Tiffanie Demers, Joe Messina
Absent: Micky Waltz, Ladell Wills, Michelle Weems
Minutes: January 7th meeting minutes were distributed. The minutes were motioned for acceptance by Paulo Casanova and seconded by Kathy Rome, motion - passed.
Treasurer’s Report: January 7th treasurer’s report was distributed. The report was motioned for acceptance by Paulo Casanova, and seconded by Tiffanie Demers, motion - passed.
BOYS BASKETBALL:
q Paulo voiced some concerns regarding decreased communication between Rec. Department and the Board. Also coaches are not regularly checking email when Paula needs to communicate with them. Paula sends out regular emails to inform coaches on updates about guidelines/functions, etc but not all coaches are checking or responding to the emails in a timely manner.
q No pictures have been taken yet.
BASEBALL:
q Topic was discussed on how to raise funds for the club in order to purchase items needed for the fields.
q Annette will create a flyer and tickets in order to have a raffle and the winner will be pulled at the end of the Jamboree.
o $1 per ticket
o Each child will be given 20 tickets
o DBC will print 10,000 tickets
o 1st place winner will receive $1,000; 2nd & 3rd place winners will receive Zephyrs tickets; $300 Academy Gift Card will be given to top seller
o Considering giving the tickets to the coaches to hand out to the kids?
o Raffle proceeds will be used to purchase sets of Bleachers for the Ormond Field (4 levels, 21 ft.) – approx. $2,500 ea.
o Recommending that a concrete slab be poured first for the placement of the bleachers.
q Change in coordinators: Joe Messina will take over for 7/8 Boys.
q Fence quotes: no quotes have been received as of yet.
q Important Dates to Remember:
o Registration Dates: 1/27, 2/10, 2/24, 9am - 11am
o DBC Close of Registration: 3/1/07, 3:30pm
o Evaluation Dates (Boys and Girls) 3/10/07, 9am – 5pm
o Practices Begin: 3/31/07
q Rec. Department mandating that drafts be held at Rec. Dept. Building this year (head coaches only – no assistants at draft)
o Benefit is to make sure all clubs are drafting fairly
o Drafts will be monitored by Rec. Dept.
o Trades must be on same level and at the time of draft.
q If requests are being made by parents on where to place kids – they will be taken into consideration but not guaranteed.
q Neil Legendre motioned to buy two, single wheeled pitching machines, (not to exceed $4,000) – these machines will be able to pitch baseballs and softballs. Seconded by Kathy Rome, motion – passed. All present were in favor.
q Rachael & Paulo to check pricing on softballs; they need to be ordered by next week (6 dozen 11”; 6 dozen 12”; only Dudley or Wilson brands
OTS:
q OTS informed the Rec. Department to talk to referees to better control the basketball games.
q St. Rose to try to use HHMS gym next year for Basketball – we need to consider how that will impact our use of the gym as well.
q We will be recommending at next OTS meeting to have a franchise as well as rec teams for Basketball – this should aid in the better opportunity for kids to play within their own abilities.
q Looking for better team player ratios (10/team?)
q Need to work with coaches on sportsmanship
q For baseball: there will be no franchise baseball.
q American & National Leagues – random teams in each league – this is going to be used to have a final playoff game at the end of the season between American and National League.
q Practices must go thru Rec. Dept for scheduling – until 3/1/07 the fields will be turned over to the Clubs by the Rec. Dept.
q If enough players, there may let 15-19 age group play earlier (dates)
q Another meeting to discuss Pony vs. Babe Ruth categories/rules
q Player cannot move up in an age group – must use age guidelines as stated by League (ie. Pony, Babe Ruth).
Adjourn: Motion made by Kathy Rome and seconded by Paulo Casanova. motion – passed.
Next meeting = Sunday, March 4, 2007, 5:30pm at Small World Daycare.
Destrehan Booster Club
Board of Directors Regular Meeting
April 12, 2006
Attendees: Paula Duplantis, Tiffanie Demers, Rachael Hitt, Neil Legendre, Mickey Waltz, Toni Doell, Kathy Rome, Joe Messina and Gary Cooper
Absent: Ladell Wills, Michelle Weems and Paulo Casanova
Minutes: Tiffanie Demers distributed the minutes from the March meeting to all members. A motion was made by Kathy Rome to accept, seconded by Rachael Hitt. – All in favor – 9 present board members - motion passed.
Treasurer’s Report: Paula Duplantis distributed the report to all members. Toni Doell motioned to accept the report as given, Joe Messina seconded the motion. All in favor- 9 board members. – motion passed.
Photography: All baseball pictures need to be taken by May 8th
Publicity: Rachael Hit and Tiffanies Demers put information about Baseball registration in the Times Picayune and the Herald.
Basketball: We received very positive feedback about the Basketball Trophy Day. We still have trophies that need to be picked up. Coaches or parents can pick them up at the Ormond concession stand.
Batting Cages: Neil spoke with someone at ADM about conveyor belts for the bottom of the cages. We are waiting on more information.
Ormond Field: The Fields are not ready to be played on. The fields will need to be watered every day in order to be ready for Jamboree weekend. We are going to purchase a 500 foot hose, each member has to help with the watering of the fields each day.
Jamboree: ALL board members must be at the Jamboree ALL weekend!
Coaches will be responsible for maintaining the fields before their game. All information concerning jamboree weekend will be given out at the mandatory coaches meeting Monday April 17, at Harry Hurst.
OTS: No New Business
Concession Stand: Each board member must work concessions jamboree weekend and at least two nights at the Ormond concession stand during the regular season
Pitching Machines: Use of the pitching machines has to go through the pitching machine coordinator. A motion was made to NOT let any travel teams use DBC pitching machines. - motion passed - all nine (9) board members in favor.
Comments: We will have maroon baseball trophies this year.
Next Board Meeting: Sunday May 21 6:30 at Harry Hurst. Contact Neil if you would like to be placed on the agenda. This is our annual board meeting and the public is invited.
Motion to adjourn the meeting was made by Tiffanie Demers and seconded by Paula Duplantis. All nine (9) present board members were in favor. – motion passed.
Destrehan Booster Club
Board of Directors Regular Meeting
March 1, 2006
Attendees: Ladell Wills, Paula Duplantis, Tiffanie Demers, Paulo Casanova, Neil Legendre, Joe Messina, Gary Cooper, Toni Doell, Michelle Weems, Rachael Hitt, and Mickey Waltz
Absent: Kathy Rome
Minutes: Tiffanie Demers distributed the minutes from the February meeting to all members. A motion was made by Michelle Weems to accept, seconded by Paula Duplantis. – All in favor – 11 present board members. - Motion passed.
Treasurer’s Report: Paula Duplantis distributed the report to all members. A motion was made by Toni Doell to accept the treasurer’s report as given. Paulo Casanova seconded the motion. All in favor- 11 board members. – Motion passed.
By-Laws/ Policies and Procedures: No new business concerning by-laws
Basketball: A suggestion was made that the Booster Club provide t-shirts to any Destrehan team who wins a championship. The shirts will go to the first place winners only. Paula Casanova made a motion to accept this proposal which will begin with the 2006 baseball season. Tiffanie Demers seconded the motion. All in favor 11- board members. Motion passed.
All basketball evaluations must be given to Paulo ASAP. The basketball trophy banquet will be March 5th. All board members need to be there by 10:00 a.m. If a player cannot attend the banquet, they can pick if their trophy at the Ormond concession stand
Lights on Ormond Field: Project should be completed by March 10.
Registration Forms and Coaches Commitment Forms: Still waiting on all forms to be turned to get the exact numbers before the coach selections will begin.
Photography/Publicity: Baseball pictures will be taken Jamboree weekend. Baseball registration was announced in both newspapers.
Ormond Field: The recreation owes the booster club a backstop for field #2. Batting cages still need a lot of work. We are trying to get mats for the bottom of the cages.
OTS: There were some problems with the time keepers and the referees during the basketball season. Gary will bring these issues to the next meeting. He will also bring up the ideas of volleyball and track.
Concession Stand: Fryers and cheese machines were purchased. There will be a work schedule for the Ormond field. All booster club members must participate.
Baseball: The day of evaluations will be the last day to turn in coaching forms. Pitching machines are all accounted for and working. Registration for baseball will close March 2 at 3:30. Evaluations will be held Saturday March 11, 8AM-4PM. All board members must attend. By March 25 the drafts must be completed and rosters must be ready to give to Tony. 2006 Jamboree dates are April 20-23. Jamboree shirts will be royal blue this year.
Next Board Meeting set for Wednesday April 5, 2006.. Contact Neil Legendre if you would like to attend or be placed on the agenda.
A motion to adjourn the meeting was made by Toni Doell and seconded by Garry Cooper. All eleven (11) present board members were in favor. – Motion passed.
Destrehan Booster Club
Board of Directors Regular Meeting
February 1, 2006
Attendees: Ladell Wills, Paula Duplantis, Tiffanie Demers, Paulo Casanova, Neil Legendre, Joe Messina, Gary Cooper, Toni Doell, and Michelle Weems.
Absent: Rachael Hitt, Kathy Rome and Mickey Waltz
Minutes: Tiffanie Demers distributed the minutes from the January meeting to all members. A motion was made by Ladell Wills to accept, seconded by Toni Doell. – All in favor – 9 present board members. - Motion passed.
Treasurer’s Report: Neil Legendre distributed the report to all members. A motion was made to nominate Paula Duplantis for Treasurer. All present members voted in favor. Paula will take over Krtistie Powers’ duties until May.
We received the outstanding balance from a sponsor for the 2005 baseball season.
A motion was made by Toni Doell to accept the treasurer’s report as given. Ladell Wills seconded the motion. All in favor- 9 board members. – Motion passed.
New Business: We will be receiving a check from Valero this month to help with capital improvement to the Ormond field. We would like as many board members as possible to be present for the presentation.
By-Laws/ Policies and Procedures: No new business concerning by-laws.
Basketball: Due to the lack of gym space there were a lot of practice issues this season. It was very hard for some teams to schedule practices. We will look into a better system for next season. It will be brought up at the next OTS meeting that many people feel that there is poor or lack of communication between the Recreation Department and coaches and/or Booster Clubs. Trophies have been delivered.
Lights on Ormond Field: D&G Electric started work on the lights. The work should be completed by the end of this month.
Registration Forms and Coaches Commitment Forms: Registration for baseball will be on Feb. 18th at the Ormond Field and February 20th at Harry Hurst. All board members should be present.
Photography/Publicity: Baseball pictures will be taken Jamboree weekend.
Baseball registration was announced in both newspapers.
Ormond Field: A workday will be needed to have the field ready by April first. We also would like to purchase some benches for players to sit on for each field.
OTS: Booster Club boundaries have yet to be decided. Pony League will be played parish wide.
Concession Stand: Fryers and cheese machines were purchased.
Next Board Meeting set for Wednesday March 1, 2006.. Contact Neil Legendre if you would like to attend or be placed on the agenda.
A motion to adjourn the meeting was made by Tiffanie Demers and seconded by Paula Duplantis. All nine (9) present board members were in favor. – Motion passed.
Destrehan Booster Club
Board of Directors Regular Meeting
January 4, 2005
Attendees:Paula Duplantis, Tiffanie Demers, Paulo Casanova, Gary Cooper, Rachael Hitt, Neil Legendre, Mickey Waltz, Toni Doell, Kathy Rome, Joe Messina and Michelle Weems
Absent: Ladell Wills
Guest: No Guest attended this meeting.
Minutes: Tiffanie Demers distributed the minutes from the December meeting to all members. A motion was made by Kathy Rome to accept, seconded by Rachael Hitt. – All in favor – 10 present board members. - Motion passed.
Treasurer’s Report: Rachael Hitt distributed the report to all members. Kristie Powers has officially resigned from the board. Paula Duplantis was nominated to take over the Treasurer’s office. Paula will serve as the treasurer until the May elections. Paulo Casanova motioned to accept the report as given. Joe Messina seconded the motion. All in favor- 10 board members. – Motion Passed.
New Board Member: Michelle Weems was elected as the twelfth board member. She is taking Kristie Powers position and will serve the remainder of Kristie Power’s term. All 10 board members voted in favor of appointing Michelle.
Banquet Committee: Tiffanie Demers, Paula Duplantis, Kathy Rome and Rachael Hitt will meet this month to finish planning the Basketball banquet. The committee will report to board at the next meeting.
By-Laws/ Policies and Procedures: No new business.
Photography: Roger Matthews will be the DBC photographer for the 2006-2007 season.
Publicity: Rachael Hit and Tiffanies Demers will put information about Baseball registration in the Times Picayune and the Herald.
Basketball: No reported coaching problems. A coach for a 13-14 year old boys team, chose not to take pictures. We need to stress to every coach that each team MUST take pictures. All team pictures have been delivered and the trophies have been ordered.
Batting Cages: The recreation department started working on them.
Ormond Field: Backstops for fields are in. We are waiting on the Recreation Department to install them. The parish is waiting on FEMA dollars to repair and re-aim the lights. The Booster Club is asking that the Parish pay for the repairs regardless if they receive FEMA money or not. Grant Lovetro said he could re-aim the lights for $3200. We need to have the field ready by April 1st.
Registration Forms and Coaches Commitment Forms: All forms are located on the website. It was published in the Herald- Guide and the Time Picayune that we are now accepting Baseball, softball and T-ball registration and coach’s forms. All Coaches’ Commitment forms should be turned in to Rachael Hitt. (If more than one coach has volunteered to coach a specific age group, the board will vote on the head coach for that age group.) Registration will be held on 2-4-06 and 2-18-06 at the Ormond field from 9-11.
OTS: It was voted unanimously to accept the OTS recommendations for Franchise baseball. We are still waiting on the final decision regarding the Booster Club boundaries.
Concession Stand: Toni Doell will purchase fryers and hot cheese machines for the concession stand.
Website: No new business.
Comments: Neil is working with Ron Guillory from Valero. They are interested in partnering with DBC for improvements to Ormond Field.
Next Board Meeting set for Wednesday February 1 2006 at 6:30 at Small World Daycare. Contact Neil Legendre if you would like to attend or be placed on the agenda.
A motion to adjourn the meeting was made by Tiffanie Demers and seconded by Paula Duplantis. All eleven (11) present board members were in favor. – Motion passed.
Destrehan Booster Club
Board of Directors Regular Meeting
December 7, 2005
Attendees: Joe Messina, Paula Duplantis, Toni Doell, Tiffanie Demers, Paulo Casanova, Gary Cooper, Kathy Rome, Rachael Hitt, Neil Legendre, and Mickey Waltz
Absent: Ladell Wills and Kristie Powers
Minutes: The November meeting minutes were distributed to all members by Tiffanie Demers. A motion was made by Rachael Hitt to accept, seconded by Paulo Casanova – All in favor – 10 present board members. - Motion passed.
Treasurer’s Report: Distributed to members by Rachael Hitt, who is acting Treasurer due to Kristie Powers’ absence. A motion was made by Paulo Casanova to accept, seconded by Paula Duplantis. All in favor – 10 present board members. – Motion passed.
Basketball: Paulo Casanova expressed his concerns about the drafts being held 1 ½ weeks prior to the first game. He expressed his concerns and would like this brought to the attention of the Recreation Department since this makes both parties, (Recreation Department and the Booster Clubs) look really bad to the parents and players for being unorganized. He expressed how unorganized the first weekend of games were for the 9/10 and 11/12 year olds. A coach called to complain that a child would not play if he was not on a certain team with friends. Paulo explained to the coach that the drafts are open drafts and that we will not honor those types of requests. Complaints were made that some teams did not have a chance to practice prior to the first games due to last minutes notification and no gym space. Complaints were made at about the schedules being put out very last minute by the Recreation Department. Complaint list needs to be written and sent to the Recreation Department for the next OTS Meeting that will be held in January 2006. Paulo called several people who have coached in the past to see why they are not coaching any more and the number one reason was parents. Other reasons were: did not have the time, working longer hours due to hurricanes. A suggestion was made to offer a coaching clinic to all coaches.
Pictures: Picture day went really well and pictures were distributed to all coaches in a timely manner. Retake day is set for 12/18/05 with the following teams needing to take pictures: Hamilton, Edwards, Bullock, Martin, and Tanner.
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